9 autonomous stages — purchase requisition through vendor management, 3-way invoice matching, and automated payment scheduling. The entire P2P cycle without manual steps.
Procurement is the last enterprise function to be digitalised. Most organisations still run P2P on email chains, spreadsheets, and manual approvals — creating delays, maverick spend, and compliance gaps.
Purchase requests queue in inboxes for days. Approvers are unavailable. Urgent procurement stalls operations.
Manual 3-way matching fails. Wrong quantities, wrong prices, wrong POs. Disputes with vendors, delayed payments, relationship damage.
Procurement data lives in ERPs, emails, and spreadsheets. No CFO has a real-time view of committed vs actual spend.
The complete P2P cycle from PR creation to vendor payment. 7 AI agents handle each stage with automated approvals and compliance checks.
Connects to your ERP (SAP, Oracle, Dynamics). Each agent owns a step — PR, sourcing, PO, GRN, invoice, payment, analytics. Actions trigger automatically.
Spend thresholds, vendor approval lists, and exception escalation rules. OPTIMA executes within your policy framework.
6 AI agents · 1 automated stages · Each connected to the next · Input to outcome without manual intervention
Requisition initiated
Web portal entry · VINI voice/chat
Budget & policy validation
Real-time budget check · Policy enforcement
Supplier onboarding & scoring
Digital onboarding portal · Risk scoring model
Sourcing document generation
Auto document generation · Vendor response collection
Purchase order management
Auto PO generation · Delivery tracking
Goods receipt validated
Digital GRN capture · PO quantity matching
AI invoice reconciliation
PO + GRN + Invoice matching · Auto-posting clean matches
Scheduled payment & cash flow
Payment scheduling · Discount optimisation
Full audit trail, zero manual steps
100% audit coverage · Real-time spend visibility
Auto-validates purchase requests against budget, policy, and approval matrix.
Scores and shortlists vendors from approved list based on requirement parameters.
POs created, reviewed, and issued with full audit trail — no manual typing.
95%+ accuracy on PO-GRN-Invoice matching. Exceptions flagged for review only.
Committed vs actual spend, category breakdowns, savings opportunities — live.
Every step tracked against defined SLAs. Escalations triggered automatically on breach.
Vendors submit invoices, track payments, and raise queries without procurement team involvement.
Flags purchases outside contracted rates or from non-preferred vendors automatically.
Complete PR-to-payment cycle processed by OPTIMA agents with no manual touchpoints for standard transactions.
Batch invoice processing with 95%+ auto-match rate. Only exceptions — ~5% — reach human review queue.
Real-time dashboard showing committed spend, accruals, savings vs budget, and vendor performance — no analyst required.
OPTIMA is powerful alone. Connected to other GNX suites, it eliminates entire categories of manual work across functions.
OPTIMA is deployed across enterprises in the following sectors:
From purchase request to payment in one demo. 8 weeks to your MVP.